Client use cases
Invoices Approved & Ready for Payment in Minutes
Automated accounts-payable flow so invoices move from email inbox to accounting software and Wise payment batch in just a few clicks.
Online B2C platform
The challenge
For companies that receive thousands of invoices each year, A/P teams still spend 5–10 minutes per invoice opening email attachments, re-typing data, matching POs, chasing approvals and uploading to the accounting software. The result: hundreds of admin hours and plenty of avoidable errors.
Ramen AI's solution
Our client that runs an International online entertainment platform and has many affiliates, sending them monthly invoices for the traffic/ leads they generated. We delivered a Smart Invoice Processing Bot that pulls every incoming invoice straight from email, extracts header and line-item data via OCR, cross-checks lead numbers in their affiliate platform, handles validation, books the entry in the accounting platform and queues the payment batch in Wise, leaving only the final approval to humans.
How we did it
Auto-capture – Monitors the A/P inbox and pipes PDF or XML invoices to processing.
Data extraction – OCR + AI parses supplier, PO, line items and totals.
Validation & matching – Compares against data in affiliate platform / business rules; flags exceptions for review.
Accounting platform – Creates the record, attaches the PDF and schedules the payment batch in Wise.
Approval workflow – Sends a one-click approval request in Slack before payment run.
The results
≈ 400 hours freed per year (≈ $30k labour cost saved) for a 40 people firm processing 1800 invoices annually.