Use case:
Invoices Approved & Ready for Payment in Minutes
Automate your accounts-payable flow so invoices move from inbox to ERP and payment batch in just a few clicks.
The challenge
For companies that receive thousands of invoices each year, A/P teams still spend 5–10 minutes per invoice opening email attachments, re-typing data, matching POs, chasing approvals and uploading to the ERP. The result: hundreds of admin hours, late-payment fees and plenty of avoidable errors.
Ramen AI's solution
We delivered a Smart Invoice Processing Bot that pulls every incoming invoice straight from email, extracts header and line-item data via OCR, cross-checks purchase orders, books the entry in the ERP and queues the payment batch—leaving only the final approval to humans.
How we did it
Auto-capture – Monitors the A/P inbox and pipes PDF or XML invoices to processing.
Data extraction – OCR + AI parses supplier, PO, line items and totals with >98 % accuracy.
Validation & matching – Compares against PO data / business rules; flags exceptions for review.
ERP posting – Creates the voucher, attaches the PDF and schedules the payment batch.
Approval workflow – Sends a one-click approval request in Slack / Teams before payment run.
The results
≈ 300 hours freed per year (≈ €15 000 labour cost saved) for a mid-size firm processing 5 000 invoices annually.